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This position is responsible for the payment set up, accounting, and review of maintenance orders and invoices.

Essential Functions

Review invoices and enter supporting details indicating specific work performed or parts installed
Balancing of National Account statements as well as working closely with accounting for end of month close
Auditing all invoices to make sure anything that can be capex or warranty is caught
Working closely with the Accounts Payable team to ensure payments are sent
Knowledge of VMRS (Vehicle Maintenance Reporting Standards) or ability to learn with training
Work with the Accounting Department to ensure all information is provided for additional required reporting and month end accruals.
Communicate with personnel within KAG and at vendors regarding invoice status
Comfortable working in fast paced environment with tight deadlines and production goal
Quick to learn and adapt in changing environment and processes
Ability to use problem solving skills related to purchase order matching and invoice entry
Above average math aptitude needed to properly allocate costs during data entry

Qualifications

• High school diploma required, AP experience preferred
• 2 years if experience in the trucking industry
• Basic Microsoft Excel
• Experience using Basware
• Experience with maintenance software
• VMRS (Vehicle Maintenance Reporting Standards) knowledge, Certification preferred
• Effective customer service and communication skills

Note: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of associates so classified. Management retains the right to assign or reassign duties at any time. Job description is subject to change. All employees of the Company are expected to:
a) Promote positive work habits including effective and timely communication, teamwork and respect for co-workers.
b) Provide constructive guidance to other employees

Fleet Invoice Specialist I

Job Description

Qualifications

Responsibilities

Benefits